NTTCA

North Texas Textbook Coordinators Association

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GUIDELINES FOR DECLARING TEXTBOOKS WORN OUT 
(December 19, 2008)

In order for a textbook to be declared worn out by a school district, it must have been in adoption by the State Board of Education for at least two years. If any of the conditions shown below exist in a textbook, it may be declared Worn-Out. If, however, irreparable damaged is caused by a student, the school district should reimburse the Agency for the cost of the book and complete a TEX-009, State Textbook Sales Invoice. Also, if materials were destroyed through catastrophes such as fires or floods, the school district should complete a TEX-012, Report on State-Owned Textbooks That Have Been Destroyed. A TEX-012 should also be used when reporting books that have been used by children with highly contagious diseases or books that have been rendered useless through a child’s sickness. And, finally, if the depository sends a book that is defective, a TEX-013, Shipment Error Report, should be completed.

Worn-out Textbooks:

• The cover of the textbook has come away from the pages of the book.
• End papers have pulled away from cover.
• The textbook cover is dog-eared on the corners or frayed at edges and on spine
• The cover is worn to the point of exposing the cardboard cover.
• Textbook cover or contents are wrinkled due to having been wet.
• Reinforcing material is worn or pulled away from cover and from contents along spine.
• The stitching is loose or broken allowing sections of textbook to separate and loosen.
• Partial or complete separation of the binding; it may have become loose or torn at the hinges. This may result in pages that are coming away from the binding.
• The spine of the textbook has come away from the pages of the book or the spine of the textbook is broken.
• The textbook spine no longer maintains a 90 degree angle when viewed from the top or bottom.
• The textbook is badly soiled or mutilated.
• The end papers and cloth reinforcement are torn and pulled away from cover.
• Pages are torn, badly soiled or disfigured by drawings or writing.
• Page edges are cut or badly ink-marked.
• The textbook pages have reddish-brown cluster of spots or discolorations that are caused by fungus growth or mineral crystallization that grows in damp conditions.
• Entire page or section of the book is absent.
• The textbook has more that 15 pages whose corners have been folded over (dog-eared).

Usable Textbooks. Textbooks that have conditions listed below are considered usable and should not be declared as worn outs:

• Edges of the textbook cover are not frayed.
• The textbook cover is securely attached to contents along spine.
• The pages are clean and not torn.
• The end papers are fixed firmly to cover and contents
• The page edges are clean and unmarked.
• Textbook cover is slightly soiled or frayed along spine.
• Some pages have small smudges.
• Page edges have some discoloration.
• End papers are beginning to tear or loosen; but, cover is still firmly attached to content along spine.