TCAT
Textbook
Coordinator Training 101
An
Introduction to Textbook Management
P.D.
Thomas
Allen
ISD
PD_Thomas@allenisd.org
Textbook Coordinator's Terms
110%
The SBOE and TEA set up a percentage for which textbooks can be order as it relates to the student population of the district. (Normally that percent is 110%.)
adoption rate
The percentage of textbooks that a district can order based on student enrollment. (Normally it is 110%.)
ancillary materials
The additional textbook materials that a publisher says that it will provide free of charge to the school district. A list of these materials must be submitted to the TEA and must be provided to all districts at the same ratio.
annual order
This is the textbook order made prior to April 1, of each year by a school district to order newly adopted textbooks, additional consumable textbooks, and textbooks for growth for next school year.
ARD
Annual Review of Disability - a required meeting to review the placement of a special education student.
bilingual program
This program is to teach Spanish speaking students in their on language and to move toward the mastery of the English language.
bill of lading (freight bill)
This is the documentation that freight companies use to show the number of carton/boxes that they are delivering.
Braille
Textbooks provided in Braille type for blind students or teachers.
charter school
Schools that are have been granted a charter by the State Commissioner of Education, setting up an independent district.
conforming
When the SBOE adopts textbooks, the textbook is either conforming (meeting all 100% of the TEKS are covered) or non-conforming (only 50% to 99% of the TEKS are covered).
content mastery
This is a special education program where students who need assistance are pulled out of a regular------class on a limited basis. The TEA does not provide addition textbooks to operate this program.
Coordinator's Manual
This is a manual that is written by the TEA Textbook staff. It outlines the specific rules and procedures that are required for the adoption and handling of state textbooks.
Default software format used by TEA to generate EMAT reports.
Current Adoption Bulletin
Provided by TEA noting every item adopted for use by the state.
depository
A
textbook warehouse, that TEA requires publishers to use. All publishers must
warehouse their textbooks in a facility in
electronic textbooks
A special classification of textbooks that are CD-ROM or internet site driven.
EMAT
Educational Materials Administrative Technology - This is the TEA'S on line system to order and account for textbooks.
enrichment curriculum
This curriculum is any subject that is not a foundation curriculum. Examples of enrichment subjects are health, PE, languages other than English, art, fine arts, economics, career and technology.
ESL program
English as a Second Language - This is a program that is intended to teach English to any non-English speaking student. There are TEA approved materials for this program.
ESOL
English for Speakers of Other Languages – Curriculum designed for students whose home language is not English. Unlike ESL this is English course specific.
extension
This term relates to a decision by the SBOE to extend the adoption period of a textbook beyond its normal 6 years.
foundation curriculum
This
curriculum is any subject that comes from this group of subjects: English
language, mathematics, science, social studies (government, geography,
free
textbooks
This
is a term used in the Texas Constitution calling for the state to provide
textbooks to the students of
free with order teacher materials
This is material(s) provided by a textbook publisher above and beyond Teachers editions and ancillary materials.
freight bill
See - bill of lading
IEP
Individual Educational Plan - This is the education plan developed in an ARD for a special education student.
Instructional Materials Bulletin
This is a booklet that is developed by the TEA Textbook staff. It lists all of the adopted textbook materials in the state. In addition it explains the cost, adoption period, publisher, depository, and other information about the textbook.
interim shipment
Surplus or damaged books returned to TEA between October and January each year.
ISBN
A unique ten-digit number assigned to every textbook or system, used by publishers or users to identify specific items.
Large type
Textbooks which, have been enlarged for visually impaired students or teachers.
1imitations on cost
The TEA and the SBOE established limit or cap that the state will pay for a specific textbook. If a district selects a textbook that exceeds this limit the additional funds must come from the local school district.
1ocal account
This is the term that TEA and the SBOE use to describe the responsibility that a local school district has for all of the state adopted and paid for textbooks.
1ocal textbook selection committee
The group of staff members within a school district, that review and make recommendation to the local school board for what new textbooks to select for use in that district.
membership audit
This is the term used by TEA to describe how it will audit local school districts on textbook inventories. The TEA Audit Division reviews the enrollment of a district’s students to determine if excessive textbooks have been ordered by the local districts.
MLC (multiple list code)
Multiple List Code - TEA adopts textbooks for specific grade or subject. This is the 4 digit number they use to represent each subject.
nonconforming
see - conforming
OAs (Out of Adoption)
Describes textbooks that have been used by the state, but have been replaced by newer textbooks.
off list
This term refers to textbooks that are neither conforming nor non-conforming.
online
When you are working at your computer and you are interfaced with the world wide web or the internet, you are online.
packing list
A document listing all items included in a specific shipment from the publisher.
population
student enrollment by grade or subject
proclamation
Document established by the SBOE setting timeline and requirements for adoption of textbooks.
requisition
see supplemental order
samples
Materials provided by publishers for review of new textbooks to be adopted for use by school districts.
SE – Student Edition
Student textbook.
SBOE
State Board of Education. Panel of elected people who establish rules governing operation of TEA.
special textbooks
Braille and Large print textbook books.
split adoption
Ordering more than one title for a specific subject. While it can be educationally sound, it can be a disaster waiting to happen for a textbook coordinator.
state
Texas Education Agency
state textbook depository
Warehouse
located in
supplemental order
0rder submitted to TEA after the annual order, for additional textbooks for increased enrollment.
surplus textbooks
All textbooks that exceed the state approved quantity based on enrollment.
systems
A set of educational material that are distributed to one per teacher and may contain several parts.
TEA (Texas Education Agency)
The
state administrative organization that regulates and oversees public education
in state of
TE - Teacher Edition
Book correlated to the student edition textbook. Material(s) provided by publisher for teachers per contract with TEA.
TEKS
TEX-009
TEA form used by a local school district to pay TEA for lost or damaged textbooks
TEX-012
TEA
form used to let a
TEX-013
TEA form to report an error for any textbook shipment to a local school district. It can be for damaged textbooks, overages or shortage as compared to the packing list.
TEX-031
TEA
form used to show a
Texas Depository Manager's Association
A group composed of one representative from each of the publisher's depositories that oversees the pick up and recycling of all out-of-adoption textbooks.
State laws and SBOE rules that have been passed to regulate the operation of schools,
Textbook adoption cycle
The number of years each textbooks is adopted to be used. (Normally 6 years, but has been extended to over 10 years in some cases.)
Textbook Division
This
is the TEA division that over sees the adoption and purchase of textbooks in
TR – Teacher Resource Material
Materials provided to support the teacher edition such as test generators, black line masters, overhead transparencies, etc.
Worn out textbooks
This is the term used by TEA to describe a textbook that has been used to the extent that it should not be reissued to a student. The local district must determine the quality of each textbook. TEA will replace all textbooks classified as worn out.
Textbook
Coordinator’s useful web sites
compiled by : P.D. Thomas Allen ISD & Bert Curtis
PD_Thomas@allenisd.org
|
|
Web
address |
Description |
|
1 |
www.angelfire.com/bc/gisdbookman/ |
Bert Curtis - Garland ISD Textbook Coordinator Home page |
|
2 |
www.tcat.org/ |
Textbook
Coordinators' Association of Texas (TCAT)
Home page |
|
3 |
www.angelfire.com/bc/gisdbookman/depositories.html |
Texas Textbook Depositories, addresses, and phone numbers |
|
4 |
www.tea.state.tx.us/ |
TEA Home Page |
|
5 |
www.tea.state.tx.us/Textbooks/ |
TEA Textbook Administration |
|
6 |
seguin.tea.state.tx.us/apps/logon.asp |
TEA - EMAT textbook materials order logon site |
|
7 |
www.tea.state.tx.us/Textbooks/materials/tcmanual.html |
TEA Textbook Coordinators' Manual |
|
8 |
www.tea.state.tx.us/Textbooks/adoptprocess/ |
TEA Adoption instructions |
|
9 |
www.tea.state.tx.us/Textbooks/adoptprocess/adoption_cycle.html |
TEA upcoming adoptions |
|
10 |
www.tea.state.tx.us/Textbooks/staff/ |
TEA Staff Directory |
|
11 |
www.tea.state.tx.us/teks/ |
TEA TEKS guidelines |
|
12 |
www.capitol.state.tx.us/statutes/statutes.html |
|
|
13 |
www.tea.state.tx.us/sboe/board/sboelist.html |
|
|
14 |
www.state.tx.us/ |
State
of |
|
15 |
www.state.tx.us/Government/ |
|
|
16 |
www.TASAnet.ORG/ |
|
|
17 |
www.capitol.state.tx.us/ |
Texas Legislature on line |
|
18 |
www.tasbo.org/ |
TASBO home page |
|
19 |
www.ssbd.com/default.html |
|
|
20 |
www.ssbd.com/pubs.htm#D |
|
|
21 |
www.academicbook.com/ |
Academic
Book Services - used book
vendor |
|
22 |
www.budgetext.com/ |
Budget
text - used book vendor |
|
23 |
www.fes.follett.com/ |
Follett
Educational Services - used
book vendor |
|
27 |
www.hayessoft.com/ |
Hayes and Assoc. textbook tracking software |
CHAPTER
31.
TEXTBOOKS
SUBCHAPTER A. GENERAL
PROVISIONS
§
31.001. Free Textbooks
Textbooks selected for use in the public schools shall be furnished without cost to the students attending those schools.
Added
by Acts 1995, 74th Leg., ch. 260, § 1, eff.
§
31.002. Definitions
In this chapter:
(1) "Electronic textbook" means computer software, interactive videodisc, magnetic media, CD-ROM, computer courseware, on-line services, an electronic medium, or other means of conveying information to the student or otherwise contributing to the learning process through electronic means.
(2) "Publisher" includes an on-line service or a developer or distributor of an electronic textbook.
(3) "Textbook" means a book, a system of instructional materials, or a combination of a book and supplementary instructional materials that conveys information to the student or otherwise contributes to the learning process, or an electronic textbook.
(4) "Technological equipment" means hardware, a device, or equipment necessary for:
(A) instructional use in the classroom, including to gain access to or enhance the use of an electronic textbook; or
(B) professional use by a classroom teacher.
Added
by Acts 1995, 74th Leg., ch. 260, § 1, eff.
§
31.003. Rules
The State Board of Education may adopt rules, consistent with this chapter, for the adoption, requisition, distribution, care, use, and disposal of textbooks.
Added
by Acts 1995, 74th Leg., ch. 260, § 1, eff.
SUBCHAPTER
B. STATE FUNDING, ADOPTION, AND PURCHASE
§
31.021. State Textbook Fund
(a) The state textbook fund consists of:
(1) an amount set aside by the State Board of Education from the available school fund;
(2) all funds accruing from the state's sale of disused textbooks; and
(3) all amounts lawfully paid into the fund from any other source.
(b) The State Board of Education shall annually set aside out of the available school fund of the state an amount sufficient for the board, school districts, and open-enrollment charter schools to purchase and distribute the necessary textbooks for the use of the students of this state for the following school year. The board shall determine the amount of the available school fund to set aside for the state textbook fund based on:
(1) a report by the commissioner issued on July 1 or, if that date is a Saturday or Sunday, on the following Monday, stating the amount of unobligated money in the fund;
(2) a requirement to provide an allotment to be distributed to each district equal to $30 per student in average daily attendance, or a greater amount for any year provided by appropriation, to be used only to:
(A) provide for the purchase by school districts of electronic textbooks or technological equipment that contributes to student learning; and
(B) pay for training educational personnel directly involved in student learning in the appropriate use of electronic textbooks and for providing for access to technological equipment for instructional use;
(3) the commissioner's estimate, based on textbooks selected under Section 31.101 and on attendance reports submitted under
Section 31.103 by school districts and open-enrollment charter schools, of the amount of funds, in addition to funds reported under Subdivision (1), that will be necessary for purchase and distribution of textbooks for the following school year; and
(4) any amount the board determines should be set aside for emergency purposes caused by unexpected increases in attendance.
(c)
Repealed by Acts 1997, 75th Leg., ch. 258, § 2, eff.
(d) Money transferred to the state textbook fund remains in the fund until spent and does not lapse to the state at the end of the fiscal year.
(e) All necessary expenses incurred under this chapter shall be paid from the state textbook fund on invoices approved by the commissioner.
Added
by Acts 1995, 74th Leg., ch. 260, § 1, eff.
Amended
by Acts 1997, 75th Leg., ch. 258, §§ 1, 2, eff.
§
31.022. Textbook Review and Adoption
(a) The State Board of Education shall adopt a review and adoption cycle for textbooks for elementary grade levels, including prekindergarten, and secondary grade levels, for each subject in the required curriculum under Section 28.002.
(b) The board shall organize the cycle for subjects in the foundation curriculum so that not more than one-sixth of the textbooks for subjects in the foundation curriculum are reviewed each year. The board shall adopt rules to provide for a full and complete investigation of textbooks for each subject in the foundation curriculum at least every six years. The adoption of textbooks for a subject in the foundation curriculum may be extended beyond the six-year period only if the content of textbooks for a subject is sufficiently current.
(c) The board shall adopt rules to provide for a full and complete investigation of textbooks for each subject in the enrichment curriculum on a cycle the board considers appropriate.
(d) At least 24 months before the beginning of the school year for which textbooks for a particular subject and grade level will be purchased under the review and adoption cycle adopted by the board, the board shall publish notice of the review and adoption cycle for those textbooks.
Added
by Acts 1995, 74th Leg., ch. 260, § 1, eff.
§
31.023. Textbook Lists
(a) For each subject and grade level, the State Board of Education shall adopt two lists of textbooks. The conforming list includes each textbook submitted for the subject and grade level that meets applicable physical specifications adopted by the
State Board of Education and contains material covering each element of the essential knowledge and skills of the subject and grade level as determined by the State Board of Education under Section 28.002 and adopted under Section 31.024. The nonconforming list includes each textbook submitted for the subject and grade level that:
(1) meets applicable physical specifications adopted by the State Board of Education;
(2) contains material covering at least half, but not all, of the elements of the essential knowledge and skills of the subject and grade level; and
(3) is adopted under Section 31.024.
(b) Each textbook on a conforming or nonconforming list must be free from factual errors.
Added
by Acts 1995, 74th Leg., ch. 260, § 1, eff.
§
31.024. Adoption by State Board of Education
(a) By majority vote, the State Board of Education shall:
(1) place each submitted textbook on a conforming or nonconforming list; or
(2) reject a textbook submitted for placement on a conforming or nonconforming list.
(b) Not later than December 1 of the year preceding the school year for which the textbooks for a particular subject and grade level will be purchased under the cycle adopted by the board under Section 31.022, the board shall provide the lists of adopted textbooks to each school district. Each nonconforming list must include the reasons an adopted textbook is not eligible for the conforming list.
Added
by Acts 1995, 74th Leg., ch. 260, § 1, eff.
§
31.025. Limitation on Cost
(a) The State Board of Education shall set a limit on the cost that may be paid from the state textbook fund for a textbook placed on the conforming or nonconforming list for a particular subject and grade level. The board may not reject a textbook for placement on the conforming or nonconforming list because the textbook's price exceeds the limit established under this subsection.
(b) Subject to Section 31.151, if a school district or open-enrollment charter school selects a textbook from a conforming or nonconforming list that exceeds the limit established under Subsection (a):
(1) the state shall pay the publisher an amount equal to the limit established under Subsection (a) multiplied by the number of textbooks the district or school requisitions; and
(2) the district or school is responsible for the remainder of the cost.
Added
by Acts 1995, 74th Leg., ch. 260, § 1, eff.
§
31.026. Contract; Price
(a) The State Board of Education shall execute a contract:
(1) for the purchase of each adopted textbook other than an electronic textbook; and
(2) for the purchase or licensing of each adopted electronic textbook.
(b) A contract must require the publisher to provide the number of textbooks required by school districts in this state for the term of the contract, which must coincide with the board's adoption cycle.
(c) As applicable, a contract must provide for the purchase or licensing of a textbook at a specific price, which may not exceed the lowest price paid by any other state or any school or school district. The price must be fixed for the term of the contract.
Added
by Acts 1995, 74th Leg., ch. 260, § 1, eff.
§
31.027. Information to
(a) A publisher shall provide each school district and open-enrollment charter school with information that fully describes each of the publisher's adopted textbooks. On request of a school district, a publisher shall provide a sample copy of an adopted textbook.
(b) A publisher shall provide at least two sample copies of each adopted textbook to be maintained at each regional education service center.
Added
by Acts 1995, 74th Leg., ch. 260, § 1, eff.
§
31.028. Special Textbooks
(a) The State Board of Education may purchase special textbooks for the education of blind and visually impaired students in public schools. In addition, for a teacher who is blind or visually impaired, the board shall provide a teacher's edition in Braille or large type, as requested by the teacher, for each textbook the teacher uses in the instruction of students. The teacher edition must be available at the same time the student textbooks become available.
(b) The publisher of an adopted textbook shall provide the agency with computerized textbook files for the production of Braille textbooks or other versions of textbooks to be used by students with disabilities, on request of the State Board of Education. A publisher shall arrange computerized textbook files in one of several optional formats specified by the State Board of Education.
(c) The board may also enter into agreements providing for the acceptance, requisition, and distribution of special textbooks and instructional aids pursuant to 20 U.S.C. Section 101 et seq. for use by students enrolled in:
(1) public schools; or
(2) private nonprofit schools, if state funds, other than for administrative costs, are not involved.
(d) In this section:
(1) "Blind or visually impaired student" includes any student whose visual acuity is impaired to the extent that the student is unable to read the print in a regularly adopted textbook used in the student's class.
(2) "Special textbook" means a textbook in Braille, large type or any other medium or any apparatus that conveys information to
a student or otherwise contributes to the learning process.
Added
by Acts 1995, 74th Leg., ch. 260, § 1, eff.
§
31.029. Bilingual Textbooks
The board shall purchase or otherwise acquire textbooks for use in bilingual education classes.
Added
by Acts 1995, 74th Leg., ch. 260, § 1, eff.
§
31.030. Used Textbooks
The State Board of Education shall adopt rules to ensure that used textbooks sold to school districts and open-enrollment charter schools are not sample copies that contain factual errors. The rules may provide for the imposition of an administrative penalty in accordance with Section 31.151 against a seller of used textbooks who knowingly violates this section.
Added
by Acts 2001, 77th Leg., ch. 805, § 2, eff.
SUBCHAPTER
C. LOCAL OPERATIONS
§
31.101. Selection and Purchase of Textbooks by
(a) Each year, during a period established by the State Board of Education, the board of trustees of each school district and the governing body of each open-enrollment charter school shall:
(1) for a subject in the foundation curriculum, notify the State Board of Education of the textbooks selected by the board of trustees or governing body for the following school year from among the textbooks on the appropriate conforming or nonconforming list; or
(2) for a subject in the enrichment curriculum:
(A) notify the State Board of Education of each textbook selected by the board of trustees or governing body for the following school year from among the textbooks on the appropriate conforming or nonconforming list; or
(B) notify the State Board of Education that the board of trustees or governing body has selected a textbook that is not on the conforming or nonconforming list.
(b) If a school district or open-enrollment charter school selects a textbook for a particular subject in the enrichment curriculum and grade level that is not on the conforming or nonconforming list, the state shall pay to the district or school an amount equal to the lesser of:
(1) 70 percent of the cost to the district of the textbook, multiplied by the number of textbooks the district or school needs for that subject and grade level; or
(2) 70 percent of the limitation established under Section 31.025 for a textbook for that subject and grade level, multiplied by the number of textbooks the district or school needs for that subject and grade level.
(c) A school district or open-enrollment charter school that selects a textbook that is not on the conforming or nonconforming list:
(1) is responsible for the portion of the cost of the textbook that is not paid by the state under Subsection (b); and
(2) may use funds received from the state under Subsection (b) only for purchasing the textbook for which the funds were received.
(d) For a textbook that is not on the conforming or nonconforming list, a school district or open-enrollment charter school must use the textbook for the period of the review and adoption cycle the State Board of Education has established for the subject and grade level for which the textbook is used.
Added
by Acts 1995, 74th Leg., ch. 260, § 1, eff.
§
31.1011. Textbook Credits
Text of section effective until
(a) The commissioner shall implement a program to study the use of credits for textbooks. The program shall be designed to allow a participating school district or open-enrollment charter school to receive credit for textbooks purchased at a cost below the cost limit established under Section 31.025(a).
(b) The credit is an amount equal to the difference between the price paid for a textbook and the cost limit established under
Section 31.025(a) for that textbook multiplied by the number of copies of that textbook the participating school district or open-enrollment charter school purchases.
(c) Fifty percent of the total textbook credit of a participating school district or open-enrollment charter school shall be credited to the state textbook fund, and 50 percent of the credit shall be credited to the participating district or school to apply toward the requisition of additional textbooks or electronic textbooks on the conforming or nonconforming list.
(d) The commissioner shall prepare a report relating to the u